Skip to main content
Live within large, complex health systems including BJC HealthCare, Washington University, and Siteman Cancer Center  See results
NEW CAPABILITY

Capture

A digital tool paired with a professional service: our team converts your best patient material into one organized, deployable, trackable, HIPAA compliant system, and keeps it that way.

Intake. Organize. Distribute. Measure.

From binder to delivered, in five steps, with expert guidance end to end. Capture is built in starting with your first orbit, and its use can grow from there to a department or the full system.

Step 01
Intake
We take in what you already have: documents, handouts, protocols, video, and program material, in whatever format it lives in today.
Capture is used to help gather and input the orbit content.
Step 02
Organize
Content is structured, versioned, and tagged so the right material is tied to the right journey, service line, and moment.
One canonical version, updated once and reflected everywhere it is used.
Step 03
Distribute
Delivered digitally across the channels people already use: orbits, QR codes, text, and email, on any device.
Reachable without a portal login, so material actually arrives at the moment of need.
Step 04
Measure
Views, completion, and engagement reported back by audience and content item.
So you can retire what is not working and invest in what is.
Step 05
Repeat
The extended subscription keeps converting your next most valuable content, quarter after quarter.
More of what your teams rely on becomes organized, deployable, trackable, HIPAA compliant material.
Included
Expert guidance, end to end
Our team maps what to convert first, how to structure it, and how it compounds toward results.
Strategic rather than binder by binder, so the work builds toward outcomes instead of a pile of digitized files.
A tool and a service

A digital tool, and a team that guides the work.

Most software leaves the conversion work on your staff. Capture pairs the platform with CareOrbit's professional service: we guide the work and help facilitate it, so your material becomes a working system instead of a project on someone's desk.

The digital tool
What the system gives you
One canonical library of your patient material: organized, deployable, trackable, and HIPAA compliant.
Organized. Structured, versioned, and tagged to the right journey, service line, and moment.
Deployable. Delivered through orbits, QR codes, text, and email, reachable without a portal login.
Trackable. Views, completion, and engagement, reported by audience and content item.
HIPAA compliant. HIPAA, SOC 2, and HITRUST documentation ready for review.
In your brand. Your clinical voice on every page, instead of an internet search.
One canonical version. Updated once and reflected everywhere it is used.
The professional service
What our team does for you
Strategic rather than binder by binder, so the work compounds toward results instead of a pile of digitized files.
We guide the intake. What to convert first, and in what order, mapped to the results you need.
We do the conversion. Documents, handouts, protocols, and video, in whatever format they live in today. No rewriting up front.
We structure it. Mapped to care journeys and orbits, so the work compounds toward outcomes.
We maintain it. When your material changes, the library changes with it. Nothing added to your staff's day.
Why it matters

The content problem nobody owns.

Every service line writes its own material. None of it is versioned, findable, or reachable by the patient who needs it at 9pm on a Sunday.

01
Trapped in formats
PDFs, print binders, slide decks, and video files nobody can reach from a phone.
02
No single source of truth
Three versions of the same instruction sheet, each slightly different.
03
Undeliverable at the moment of need
Good material that never reaches the patient after they leave the building.
04
Invisible usage
No way to know what was opened, understood, or ignored.
What you can finally measure
Views
What was opened, by audience.
Completion
What was finished, not just sent.
Engagement
What worked, and what to retire.
One version
Updated once, reflected everywhere.
How to begin

It usually starts with your first orbit.

Capture is included with your first orbit, gathering and converting the material that journey needs. From there, bring one packet, binder, or shared drive at a time; converted content is reviewed and approved by your team before it reaches a patient.

01One binder or drive
One packet, binder, or shared drive of the material your teams actually use today.
02The approver
Who reviews and approves that material when it changes.
03Today's route
Where patients get it now: discharge folder, portal, front desk, or memory.
04Your brand
Your clinical voice, instead of an internet search.
The extended Capture subscription
Starts with your first orbit. Grows with every one after.
Capture is how each orbit gets its content: your material, converted and structured for that journey. It is part of every CareOrbit engagement, and it does not have to end there. An extended subscription keeps both the tool and the service running beyond the orbits you launch, so quarter after quarter more of what your teams rely on becomes organized, deployable, trackable, HIPAA compliant material, ready wherever it needs to go.
Common questions

What your team might ask.

Built to slot in, not bolt on. No new FTEs, white-label in your brand, live in a quarter, with HIPAA, SOC 2, and HITRUST documentation ready for review.

Does my staff have to do the conversion?
No. That is the service: our team converts, structures, and maintains it. Your team reviews and approves.
What does I.T. have to do?
As little as a scheduled flat file, or nothing at all. HIPAA, SOC 2, and HITRUST documentation is ready for review.
What happens after our orbits launch?
Capture is built into every orbit. An extended subscription keeps the tool and the service converting your next most valuable content.
How fast will we know if it works?
The first converted material is live in weeks, and usage reporting starts with the first patient.

Show us one binder. We will show you what Capture does with it.

Twenty minutes, no demo script. Start with a single journey, with or without an associated orbit, priced by project or included with an associated orbit, and scale from there.

Not ready for a call?
Get the CareOrbit Capture info sheet by email.