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Women's Health

Confident, prepared patients at every stage of her care

Women's health is a relationship measured in decades, and almost all of it happens between visits: well-woman care, the operative journeys, pregnancy, and the long midlife stretch. A women's health orbit is designed backwards from preparedness, attendance, and the documentation that protects your practice.

Book a 20-minute intro callGet the Women's Health info sheet
The full practice bundle, from the first well-woman visit through menopause and everything a practice runs in between.

A trusted digital guide your patients keep, from the first visit through menopause and beyond.

Your protocol in your clinicians' own words, delivered when each instruction actually matters. Alongside the visit summary and the on-call line, an orbit adds a consumer-grade digital mentor: engaging video, email, and text outreach that keeps patients informed, reassured, and on track between appointments.

Built to your practice's protocols before launch. Nothing added to your team's day.

One orbit, issued once, working for three audiences at the same time.
For the patient
She knows what to do
A clear understanding of her diagnosis or stage, the plan, and who is caring for her
Visit prep, results guidance, and what to expect next, on the day it applies
Which symptoms mean call us, and which mean go to labor and delivery or the ED
The same guide works for a partner or support person
For your team
Nothing added to the day
Ordered from the workflow you already run, no new FTEs
Fewer calls asking what the visit summary already said
Your protocols and your brand, not a generic women's health app
We build and maintain the content, including protocol updates
For the practice
You can finally see it
Who opened their orbit and who never did, by patient
Symptom and screening responses routed back before the next visit
Engagement and completion by service and by site
Optional: validated measures, including postpartum depression screening, scored automatically
How to begin
Start with one, add the rest
Most practices start with their highest-volume journey and add the rest.
Well woman care. The default orbit a patient keeps between annual visits.
Maternity and fertility. Pregnancy week by week, delivery prep, and the fourth trimester.
Procedure support. Hysterectomy, myomectomy, and the operative long tail on one template.
Menopause and midlife. Symptoms, therapy options, and long-term risk, explained plainly.
A patient’s orbit can evolve as their journey needs change
One orbit supports the full journey, adapting as needs change
The same orbit advances through three versions on its own, with no new app or login.
01
AcquisitionBefore they are a patient
Screening and referral outreach that helps women choose your practice, plus what symptoms mean and when to be seen.
02
Active careThrough the pathway
Preparation, clearance, logistics, and stage-by-stage guidance in your clinicians' words.
03
Follow-up and ongoing care with PROMsAfter the episode
Recovery and maintenance guidance, plus validated measures collected on schedule.
How it deploys
Issued from the workflow you already run
From the CareOrbit app, a scheduled flat file from any EHR, a patient list, a QR code, or a text message.
No new FTEs. Nothing added to anyone's day.
White-label. Your brand, your voice.
Live in a quarter. From kickoff to first patient.
The understanding gap

The stretch you do not see is most of her life.

A practice sees a woman for a handful of hours a year across decades of care. The preparation, the recovery, the adherence, and the screening all happen somewhere else. That is the understanding gap, and the figures below are what it costs.

What the gap costs
None of this is decided in the exam room. Each one turns on whether a patient understood the plan, kept the visit, and recognized the sign that mattered.
Decades
Length of the relationship
Women's health is a lifetime service line, not an episode of care.
A few hours
Total contact in a year
An annual visit, maybe a procedure, and a handful of follow-ups.
1 visit
Often the only follow-up
After a delivery or a procedure, and frequently missed.
Every day
Managed at home
Symptoms, preparation, recovery, adherence, and screening, all outside your building.
Measurable ROI

How an orbit provides value.

Every orbit is built based on your target clinical and financial outcomes including revenue to protect, costs to lower, opportunities to expand and staff resources to support.

01
Fewer avoidable readmissions and ED visits
The costliest after-discharge failure, and the one that most often follows a sign nobody recognized.
02
Higher follow-up visit attendance
The visit where the real clinical decisions get made, and the one most often skipped.
03
Fewer cancelled and rescheduled cases
A case that falls off the schedule late is revenue that rarely gets refilled.
04
Earlier recognition of warning signs
A patient who calls about a symptom costs a phone call, not an admission.
05
Better screening completion
Mammography, cervical, and bone density screening tracked instead of assumed.
06
Fewer inbound calls per episode
Every repeat call is nursing time spent re-explaining what was already covered.
07
Higher PROM completion
Required for quality programs and value-based contracts, and usually chased by hand.
08
New patient acquisition
A branded women's health experience is something few competing practices can show.
Practice and group economics

Adherence is the difference between care ordered and care actually billed.

Most of what a practice bills in a year depends on something happening at home: a screening completed, a referral started, a visit kept. An orbit is the only part of your protocol that reaches her there.

Adherence, then billing
The services you already ordered, actually completed
Every one of these is a service you already ordered, sitting unbilled because nobody followed through.
Screening completed, not assumed. Mammography, cervical, and bone density studies finished on schedule instead of deferred to next year.
Labs and imaging done as ordered. Preparation understood, the study completed, and the visit the result requires actually booked.
Referrals that start. Genetic counseling, pelvic floor therapy, nutrition, and behavioral health that patients accept in clinic and never begin.
Visits kept. Annual, post-operative, and follow-up appointments, the slots hardest to refill when they fall late.
Value-based measures met. Screening and PROM completion is what the contract pays on, and it is usually chased by hand.
For a group or MSO
What it means above the practice level
The same orbit, read from the level that owns the contracts and the recruiting.
More billable services per patient. The screenings and referrals you already order, completed rather than chased.
A recruiting and retention argument. Physicians choose groups that hand them a tool their patients notice and their staff does not have to run.
Staff support instead of staff load. The orbit answers the repeat questions first, so your team spends its time on the interactions that need a person.
Standardization with room to localize. One group-wide orbit, versioned by site, payor, employer, or language, without a separate build for each.
Patient-level data you cannot get elsewhere. Who opened what, by location and by clinician, measured against the metrics your contracts pay on.
How it scales
One build, then versions
Expansion is a versioning exercise, not a second implementation.
Start group-wide. One main orbit relevant to every patient in the group, live before anything is customized.
Add journeys on results. Pregnancy, menopause, and operative journeys added where your own numbers say they pay back.
Customize per care center. Light content edits per site or provider, turn-key on our side, with no headquarters FTE.
One orbit follows her forward. Fertility becomes pregnancy, pregnancy becomes well woman care, with no new build and no new login.

Women’s health care journeys currently supported.

Support your women’s health service line with a Women’s Health Department Bundle which gives you orbit versions for patients and families across the whole relationship: a default well-woman orbit that procedure orbits return to, plus the journeys a practice chooses to run separately.

01
Well Woman Care
Default orbit, and where procedure orbits evolve
02
Prenatal care and pregnancy support
Versions: general and at-risk
03
Family planning
Options, preparation, and follow-up
04
Infertility treatment
Cycle preparation and expectation setting
05
Hysterectomy
Preparation through recovery
06
Myomectomy
Preparation through recovery
07
Endometriosis treatment
Diagnosis, options, and ongoing management
08
Ovarian cysts
Watchful waiting or procedure
09
Minimally invasive surgery
Procedure template, versioned per case type
10
Urogynecology
Pelvic floor, continence, and prolapse
11
Infection control
Treatment adherence and recurrence prevention
12
Menopause management
Symptoms, timeline, and what is normal
13
Menopause therapies
Options, adherence, and side effect guidance
14
Cancer diligence and screenings
Screening adherence and result follow-through
15
Pediatrics
Overlaps another specialty
By the numbers

Where adherence in women's health actually stands.

Published national figures, not CareOrbit results
Each figure below is a published national or multi-system estimate of where adherence sits today, not an outcome measured with an orbit in place. They are the baselines an orbit is built to move.

Worked on 600 patients a year at a 5% avoidable readmission or ED rate and $12,000 per event. All of these improvements are modeled assumptions. Every rate and unit cost is a figure you supply.

1 in 5
Not up to date on mammography
Eighty percent of women aged 50 to 74 are current. Every study that does not happen is a billable service that did not happen either.
National Health Interview Survey, 2023 (80.0% up to date).
1 in 4
Not up to date on cervical screening
Three quarters of women aged 21 to 65 are current, and the share has been falling, with knowledge of what is due the barrier most often reported.
National Health Interview Survey, 2023 (75.4% up to date).
1 in 4
Abnormal results without colposcopy in a year
The screening was completed and billed. The diagnostic step it existed to trigger was not.
Multi-system cohort of 28,706 patients, 2010 to 2018: 75.3% received colposcopy within 12 months.
1 in 6
Pregnancies with inadequate prenatal care
Visits that were scheduled, staffed, and never attended, measured on the adequacy of prenatal care utilization index.
NCHS final natality data, 2024 (16.1% of live births).
Modeled annual exposure
$97K
On 600 patients a year, at the rates shown below
286 hrs
Nursing time returned over the same year

Worked on 600 patients a year at a 5% avoidable readmission or ED rate, $12,000 per event, six calls per patient at nine minutes each, and a $45 loaded hourly staff cost. Substitute your own figures and the totals move accordingly.

20 minutes. Your women's health pain points, our platform.

No demo script, no obligation. We get introduced, hear which women's health moments are costing your team the most, and give you a brief look at the platform. Then we decide together whether it is worth a second conversation.

Book a 20-minute intro call
Not ready for a call?
Get the Women's Health info sheet by email.